Draper, UT

Administrative Assistant

About Novamind

Novamind Inc. (CSE:NM, OTC:NVMDF, FSE:HN2) is a leading mental health company enabling safe access to psychedelic medicine through a network of clinics and clinical research sites. Novamind provides ketamine-assisted psychotherapy and other novel treatments through its network of integrative mental health clinics and operates a full-service contract research organization specialized in clinical trials and evidence-based research for psychedelic medicine.

About Cedar Psychiatry

At Cedar Psychiatry…Healing Happens Here! Join our team and play an integral role in helping individuals achieve mental wellness. Cedar Psychiatry is a growing mental health practice with multiple outpatient clinics that provides advanced, cutting-edge psychedelic drug therapies. As well as, Transcranial Magnetic Stimulation (TMS), individualized therapy including holistic approaches, medical management services and more. Cedar Psychiatry also has an esteemed team of medical professionals dedicated to the clinical research in the use of psychedelic-assisted psychotherapy. This research is changing the future of how we treat mental illnesses. It’s pretty exciting here at Cedar and we’d love for you to join our team!

Cedar Psychiatry values diversity and strives to create an inclusive work environment. We respect and celebrate individuals for their differences and encourage applicants from all backgrounds to apply.

About the Role

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. A potential candidate needs to have the ability to float between Murray Clinical Research and Draper Clinical Research locations.

Key Responsibilities

  • Welcomes and directs visitors and clients
  • Maintains filing systems as assigned
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
  • Responds to and resolves administrative inquiries and questions
  • Coordinates and schedules travel, meetings, and appointments for managers or supervisors
  • Prepares agendas and schedules for meetings
  • Records and distributes minutes or other records for meetings
  • Maintains office supplies and coordinates maintenance of office equipment
  • Maintains a system for recording expenses and the use of petty cash
  • Performs other related duties as assigned
  • Required Skills/Abilities

  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Proficient in Microsoft Office Suite or related software
  • Excellent organizational skills and attention to detail
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing
  • Ability to work independently
  • Education and Experience

  • Associate’s degree required; Bachelor’s degree in related field preferred
  • Three to five years of experience in an administrative role
  • Medical environment experience preferred.
  • Physical Requirements

  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at times
  • Excellent benefit package including health, dental, vision, and life insurance, 401(k) with employer match, PTO, Holiday Pay, and Flexible Savings Account. Must pass post-offer, pre-employment background check. Benefits dependent on hours worked.

    To apply, please submit your resume to careers@novamind.ca along with the title and location of the position you are applying for.

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